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Stephens Library : Course Reserves

Course Reserves

Many faculty members place materials on reserve for student use.  This allows everyone in a class equal access through use of short-term checkout periods.  

Reserves are available for check out at the circulation desk of Stephens Library.  Loan periods are set by the professor at 2-hour or 4-hour “In Library Use Only” items; or 24-hour or 48-hour loan items which a student may take out of the library. Reserve material loans are restricted to currently enrolled students and currently employed faculty and staff members.  A borrower’s record must be clear of all fines, bills, and blocks to check out reserve items.  Borrowers are limited to 3 reserve items at a time. 

As reserves are short-term checkouts, borrowers are responsible for observing the length of checkout time allotted, and whether the item is “In Library Use Only” or whether the item may leave the library.  Tags on each item will show this information and also alert that fines will occur for overdue items. 

Reserve Information for Faculty

To place an item(s) on reserve, please fill out the Reserve Form (PDF).  You can send the form and item(s) via campus mail or drop them off at the library front desk.  Please allow three working days for materials to appear on reserve for student use.

The library will work with faculty members to give extended checkout periods for items they have placed on reserve for student use, but may need to check out themselves for classroom use.  Those faculty members may get a reminder notice if a course reserve item they still hold has become overdue.

Stephens Library will not replace faculty member’s personal copies, nor departmental copies, of books, documents, kits or media items, that have been lost or damaged while on reserve, for a cost greater than $150 per item.

Due to privacy concerns, sign-in sheets for student checkout to track course reserves will not be used.  Exceptions are made for sign-in sheet use for faculty committees, or groups such as Mortar Board.